2017.11.15
英文メールの書き方：会議の資料を事前に共有する
こんなシチュエーション、お仕事でありませんか？
多忙な社員3名を集めて重大なことについて議論してもらわなければなりません。でも会議に許された時間はたったの30分。
会議で初めの5〜10分を認識合わせに使ってしまっては、議論する時間があまり残りません。議論の背景を書面にまとめて、メールで事前共有し、なおかつ必ず読んでもらわないと・・・
英語メールで「会議の資料を事前に共有する」お手本を動画でチェック！
こちらの動画では、伝えるべきメッセージとニュアンスを書き手が考えているところから、以下の内容のメールを実際に英語で書く様子までをご覧いただけます。
———————
ペドロさん、ラルフさん、ユカさん、
11月21日の会議の件ですが、
制限時間が30分と短くなっておりますので、本メールにて会議の背景を共有し、当日はすぐに議論に入りたいと思います。添付の資料を事前にご一読ください。1分ほどで読み切れる内容になっております。
それでは、会議でお会いするのを楽しみにしております。
———————
今後の仕事での英語メールの参考になれば幸いです。
【動画内の”CC”ボタンをクリックして英語字幕を表示！】
【過去の動画を見るにはYoutubeページへ！Subscribe！】
Hi everyone. Welcome to E-mail Picks. Let me start with a question for you today. So
what would you do if you had to gather
three busy managers to have them discuss
something very important, but you could
only have about 30 minutes of their time?
So scheduling that meeting would be a
headache in the first place and trying
to make the meeting a fruitful one would
be another. So that's what's worrying me
today. Now whenever you have a meeting,
the first step is almost always to
confirm that everyone is on the same
page.
You want to make sure that everyone has
the same understanding of the situation
and then start the main part of the
meeting. But confirming background
information could take five minutes or
sometimes even ten minutes and when you
have a 30 minute meeting, that's a big
loss. So what I want to do today is
provide enough background information to all the participants by e-mail and help
them to be on the same page before the
meeting. So I've put together a summary
of our situation in a short document. So I'd like everyone
to read this. Now in this e-mail, I need to
do two things: first is I need to tell
them that there is a reading and it is
very important to read it. But the
problem is nobody likes reading
documents. So the second thing I need to
do is to tell them that the reading is
not so long. It won't take too much of
their time. So let's see how that email
will go. Hello Pedro, Ralph and Yuka
This concerns our conference call coming
up on November 21st. As we only have 30
minutes for the meeting, I would like to
share the background information in the
e-mail so that we can go straight into
discussion. Could I trouble you to have a
look at the points written in the
attachment? It should only take a minute
to read through it. I look forward to
seeing you all at the meeting. Kyota. OK,
so in my first paragraph I'm just
telling everyone what this e-mail is
about. In the second paragraph, I
explained the reason I'm sharing
background information before the
meeting. I wrote "As you only have 30
minutes for the meeting"
and "so that we can go straight into
discussion." And then, I requested that
everyone read the document by writing
"Could I trouble you to have a look" and
"It should only take a minute to read
through it."
So hopefully Pedro, Ralph and Yuka will
all be ready to discuss when we have the
meeting next week. So that's it for today.
I hope that helps you in some way. I'll
see you in the next E-mail Picks.
what would you do if you had to gather
three busy managers to have them discuss
something very important, but you could
only have about 30 minutes of their time?
So scheduling that meeting would be a
headache in the first place and trying
to make the meeting a fruitful one would
be another. So that's what's worrying me
today. Now whenever you have a meeting,
the first step is almost always to
confirm that everyone is on the same
page.
You want to make sure that everyone has
the same understanding of the situation
and then start the main part of the
meeting. But confirming background
information could take five minutes or
sometimes even ten minutes and when you
have a 30 minute meeting, that's a big
loss. So what I want to do today is
provide enough background information to all the participants by e-mail and help
them to be on the same page before the
meeting. So I've put together a summary
of our situation in a short document. So I'd like everyone
to read this. Now in this e-mail, I need to
do two things: first is I need to tell
them that there is a reading and it is
very important to read it. But the
problem is nobody likes reading
documents. So the second thing I need to
do is to tell them that the reading is
not so long. It won't take too much of
their time. So let's see how that email
will go. Hello Pedro, Ralph and Yuka
This concerns our conference call coming
up on November 21st. As we only have 30
minutes for the meeting, I would like to
share the background information in the
e-mail so that we can go straight into
discussion. Could I trouble you to have a
look at the points written in the
attachment? It should only take a minute
to read through it. I look forward to
seeing you all at the meeting. Kyota. OK,
so in my first paragraph I'm just
telling everyone what this e-mail is
about. In the second paragraph, I
explained the reason I'm sharing
background information before the
meeting. I wrote "As you only have 30
minutes for the meeting"
and "so that we can go straight into
discussion." And then, I requested that
everyone read the document by writing
"Could I trouble you to have a look" and
"It should only take a minute to read
through it."
So hopefully Pedro, Ralph and Yuka will
all be ready to discuss when we have the
meeting next week. So that's it for today.
I hope that helps you in some way. I'll
see you in the next E-mail Picks.
