2017.07.12
英文メールの書き方：期限の延期を伝える
こんなシチュエーション、お仕事でありませんか？
様々な要因でプロジェクトが難航。仕方なく期限を延期することになりました。
でも残業続きですでに満身創痍のチームメンバーたちにとって、プロジェクト期間が延長されるのは決して良い知らせではありません。期限の延期を知らせつつ、彼らのモチベーションを保つようなメールを書きたい。
英語メールで「期限の延期を伝える」お手本を動画でチェック！
こちらの動画では、伝えるべきメッセージとニュアンスを書き手が考えているところから、以下の内容のメールを実際に英語で書く様子までをご覧いただけます。
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プロジェクトチームのみなさん、
本プロジェクトが抱える問題について役員会と話し合った結果、期限が8月7日まで延期されることになりました。
一安心ではありますが仕事が減るわけではないので、明日の朝10:00にスケジュールを組み直すためにクイックに会議を行いましょう。また、同時にみなさんのプロジェクト完了後の有給取得の予定も決めてしまいましょう。
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今後の仕事での英語メールの参考になれば幸いです。
[動画内の”CC”ボタンをクリックして英語字幕を表示！]
Hello everyone, welcome to E-mail Picks. I
hope you're doing well today. I'm going
to try to keep it short because I'm
fighting a tough deadline and actually
the deadline was even tougher until this
morning. Well my team has been working on
a very important project, but due to the
many problems with our vendor, it has
become impossible to meet the deadline.
So, this morning I talked with the Board
of Directors and I asked for permission
to postpone the deadline. They understood
the situation and gave us three extra
weeks. Yay! Now I'm going to share this
news with the whole team, but actually
this is not really happy news for us
because we had already been working over
capacity for the past few months and
postponing the deadline by three weeks
means that we will need to continue
working at this pace for another three
weeks.
So, in this e-mail I'm going to talk about
all of us taking a vacation after we
complete this project because we need
some kind of hope. OK, so here goes:
Hello team, I have discussed the issues
we had been having with the board, and
they have accepted our proposal to
postpone the deadline until August 7th.
This is certainly a relief for us, but it
doesn't mean our work will get easier
let's have a quick meeting to revise our
work schedules tomorrow morning at 10:00.
In the meeting, let's also decide the dates for your
vacation days because we will need them
after we overcome this tough project
together. Best, Kyota. OK, so I explained
the situation in the first paragraph and
then I communicated that this is not
really good news by writing "this is
certainly a relief for us but it doesn't
mean our work will get easier." The most
important part of this e-mail is that I
set up a meeting to talk about our new
schedule and also about taking a
vacation after the project is finished.
By doing so, this e-mail communicates to
action plans: one is to get the job done;
and two is to control our motivation. So
if I get this project done, I'm gonna
take a week off and stay home and do
nothing.
Alright, anyway that's it for today.
Thank you for watching and wish me luck. Bye!
hope you're doing well today. I'm going
to try to keep it short because I'm
fighting a tough deadline and actually
the deadline was even tougher until this
morning. Well my team has been working on
a very important project, but due to the
many problems with our vendor, it has
become impossible to meet the deadline.
So, this morning I talked with the Board
of Directors and I asked for permission
to postpone the deadline. They understood
the situation and gave us three extra
weeks. Yay! Now I'm going to share this
news with the whole team, but actually
this is not really happy news for us
because we had already been working over
capacity for the past few months and
postponing the deadline by three weeks
means that we will need to continue
working at this pace for another three
weeks.
So, in this e-mail I'm going to talk about
all of us taking a vacation after we
complete this project because we need
some kind of hope. OK, so here goes:
Hello team, I have discussed the issues
we had been having with the board, and
they have accepted our proposal to
postpone the deadline until August 7th.
This is certainly a relief for us, but it
doesn't mean our work will get easier
let's have a quick meeting to revise our
work schedules tomorrow morning at 10:00.
In the meeting, let's also decide the dates for your
vacation days because we will need them
after we overcome this tough project
together. Best, Kyota. OK, so I explained
the situation in the first paragraph and
then I communicated that this is not
really good news by writing "this is
certainly a relief for us but it doesn't
mean our work will get easier." The most
important part of this e-mail is that I
set up a meeting to talk about our new
schedule and also about taking a
vacation after the project is finished.
By doing so, this e-mail communicates to
action plans: one is to get the job done;
and two is to control our motivation. So
if I get this project done, I'm gonna
take a week off and stay home and do
nothing.
Alright, anyway that's it for today.
Thank you for watching and wish me luck. Bye!
