2018.06.13
英文メールの書き方：ルールを遵守しているか確認してもらう
こんなシチュエーション、お仕事でありませんか？
明日内部監査があるため、これを機会に社員に今一度社内規定の遵守を呼びかけたい。
英文メールで「ルールを遵守しているか確認してもらう」お手本を動画でチェック！
こちらの動画では、伝えるべきメッセージとニュアンスを書き手が考えているところから、以下の内容のメールを実際に英語で書く様子までをご覧いただけます。
———————
みなさま、
明日9:00から内部監査が入ることをお知らせします。ほとんどの方はまだ出社していない時間帯になりますが、全員のデスクが検査の対象になります。社内規定にあるように、個人情報を含む書類はオフィスの共有部分に放置されていてはなりません。
書類や私物が全てデスクの引き出しに保管されているよう確認してから退社するようにしてください。よろしくお願い致します。
———————
今後の仕事での英語メールの参考になれば幸いです。
【動画内の”CC”ボタンをクリックして英語字幕を表示！】
【過去の動画を見るにはYoutubeページへ！Subscribe！】
0:00:04.520,0:00:10.469
Hi everyone! Welcome to E-mail Picks.
Say, does your company have an internal audit
0:00:10.469,0:00:15.450
committee? You know, to check if employees
are following company rules and policies
0:00:15.450,0:00:20.699
like protecting personal information.
So our company started internal audits from
0:00:20.699,0:00:25.650
this year and we're approaching our
first auditing season. Because we're
0:00:25.650,0:00:29.580
handling more and more corporate
contracts now, we really need to make
0:00:29.580,0:00:34.260
sure our clients' and our clients'
employees' personal information is kept
0:00:34.260,0:00:38.040
secure. So that's what the internal
auditors are doing tomorrow morning.
0:00:38.040,0:00:43.020
They're coming to the office before
everyone else and checking to see if all
0:00:43.020,0:00:48.120
documents with personal information are
kept in safe places. Well my colleagues
0:00:48.120,0:00:52.500
are always very careful about handling
this kind of information but it won't
0:00:52.500,0:00:56.489
hurt to remind them about the internal
audit. So that's the e-mail I'm writing
0:00:56.489,0:01:01.530
today. I'm going to ask everyone to
double check that they are not violating
0:01:01.530,0:01:07.049
one of our most important company rules.
Now in this e-mail, I first want to remind
0:01:07.049,0:01:12.450
everyone about the company rule and also
give specific instructions to put
0:01:12.450,0:01:18.810
everything in your desk drawers. So here goes:
Dear all, I'd like to announce
0:01:18.810,0:01:22.110
that our internal auditors will be
inspecting our office tomorrow morning
0:01:22.110,0:01:27.119
from 9 AM. Most of us will not have
arrived at work at that time, however, all
0:01:27.119,0:01:31.380
of our desks will be surveyed. As our
company rules state, no documents
0:01:31.380,0:01:35.549
including personal information of our
clients may be left unattended in public
0:01:35.549,0:01:39.420
areas. Please double check that you have
all your papers and belongings stored in
0:01:39.420,0:01:43.710
your desk drawers before you leave
tonight. Thank you. OK, so in the first
0:01:43.710,0:01:47.970
paragraph, I'm reminding everyone about
the internal audit about what the
0:01:47.970,0:01:52.380
auditors will do during the inspection
and about our important company rule,
0:01:52.380,0:01:56.729
which everyone should be following all
the time. Anyway, in the next sentence,
0:01:56.729,0:02:00.930
I'm giving very specific instructions by
writing: "please double check that you
0:02:00.930,0:02:04.619
have all your papers and belongings
stored in your desk drawers before you
0:02:04.619,0:02:09.270
leave tonight." Now there is no excuse for
not doing this. It should be super clear
0:02:09.270,0:02:13.350
to everyone. So there you go, a simple
announcement to have everyone
0:02:13.350,0:02:20.310
double-check if they are following rules.
Now my desk is always a mess. I don't
0:02:20.310,0:02:24.960
handle any personal information, but it's
just simply very embarrassing to have
0:02:24.960,0:02:30.090
our auditors have a close look at how
disorganized I am. So my next action,
0:02:30.090,0:02:35.420
right after this is: clean.
See you later.
Hi everyone! Welcome to E-mail Picks.
Say, does your company have an internal audit
0:00:10.469,0:00:15.450
committee? You know, to check if employees
are following company rules and policies
0:00:15.450,0:00:20.699
like protecting personal information.
So our company started internal audits from
0:00:20.699,0:00:25.650
this year and we're approaching our
first auditing season. Because we're
0:00:25.650,0:00:29.580
handling more and more corporate
contracts now, we really need to make
0:00:29.580,0:00:34.260
sure our clients' and our clients'
employees' personal information is kept
0:00:34.260,0:00:38.040
secure. So that's what the internal
auditors are doing tomorrow morning.
0:00:38.040,0:00:43.020
They're coming to the office before
everyone else and checking to see if all
0:00:43.020,0:00:48.120
documents with personal information are
kept in safe places. Well my colleagues
0:00:48.120,0:00:52.500
are always very careful about handling
this kind of information but it won't
0:00:52.500,0:00:56.489
hurt to remind them about the internal
audit. So that's the e-mail I'm writing
0:00:56.489,0:01:01.530
today. I'm going to ask everyone to
double check that they are not violating
0:01:01.530,0:01:07.049
one of our most important company rules.
Now in this e-mail, I first want to remind
0:01:07.049,0:01:12.450
everyone about the company rule and also
give specific instructions to put
0:01:12.450,0:01:18.810
everything in your desk drawers. So here goes:
Dear all, I'd like to announce
0:01:18.810,0:01:22.110
that our internal auditors will be
inspecting our office tomorrow morning
0:01:22.110,0:01:27.119
from 9 AM. Most of us will not have
arrived at work at that time, however, all
0:01:27.119,0:01:31.380
of our desks will be surveyed. As our
company rules state, no documents
0:01:31.380,0:01:35.549
including personal information of our
clients may be left unattended in public
0:01:35.549,0:01:39.420
areas. Please double check that you have
all your papers and belongings stored in
0:01:39.420,0:01:43.710
your desk drawers before you leave
tonight. Thank you. OK, so in the first
0:01:43.710,0:01:47.970
paragraph, I'm reminding everyone about
the internal audit about what the
0:01:47.970,0:01:52.380
auditors will do during the inspection
and about our important company rule,
0:01:52.380,0:01:56.729
which everyone should be following all
the time. Anyway, in the next sentence,
0:01:56.729,0:02:00.930
I'm giving very specific instructions by
writing: "please double check that you
0:02:00.930,0:02:04.619
have all your papers and belongings
stored in your desk drawers before you
0:02:04.619,0:02:09.270
leave tonight." Now there is no excuse for
not doing this. It should be super clear
0:02:09.270,0:02:13.350
to everyone. So there you go, a simple
announcement to have everyone
0:02:13.350,0:02:20.310
double-check if they are following rules.
Now my desk is always a mess. I don't
0:02:20.310,0:02:24.960
handle any personal information, but it's
just simply very embarrassing to have
0:02:24.960,0:02:30.090
our auditors have a close look at how
disorganized I am. So my next action,
0:02:30.090,0:02:35.420
right after this is: clean.
See you later.
